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Create An Outlook Distribution List

A distribution list is a group of contacts who are related in some way (IE: co-workers, friends etc). You can create a distribution list that includes these and more contacts of choice. Once it is created, you can send a message to the entire distribution list and update your contacts at any time.


How To Create a Distribution List

  1. Open Outlook.
  2. From the File menu choose New.
  3. Choose Distribution List.
  4. In the Name field, enter the name of the new distribution list. (Ex: Agents List)
  5. Click Select Members. (this will open the Select Members dialog box)
  6. From the Show Names from the drop-down list, select the address book that contains the names you want to add. (This could be Contacts)
  7. In the Name field select the name from the list that appears or type in the name you want to add to the distribution list in the Type Name box.
  8. Click Members button to copy the name to the Add to Distribution List area.
  9. Click OK when you have added all of the names.
  10. Click Close and Save.


How To Use a Distribution List

  1. Open Outlook.
  2. Click New in the Standard Toolbar.
  3. Click To:
    From the Name list, select the distribution list you want.
    * Ex: Agents List
  4. Click To:
  5. Click OK.


How To Update a Distribution List

Note: You will first need to update the email on the contact before you can change your Distribution List.

  1. Open Outlook
  2. Click Contacts in Folder List
  3. Open contact you need to change email address...change email address
  4. Click Save & Close
  5. Double-click to open the Distribution List you need to update
  6. Click the Update Now button. You should see the change reflected in list
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